Job Description

JRN: 2092

We are seeking a highly organized and sophisticated Chief of Staff to provide strategic and day-to-day support to a dynamic CEO in Miami Beach, FL. This is a hands-on, all-encompassing role that requires discretion, exceptional problem-solving skills, and the ability to manage competing priorities in a fast-paced, high-stakes environment.

Responsibilities:

• Estate & Property Oversight: Manage operations of a large Miami Beach estate, including supervising vendors, overseeing maintenance and renovations, managing household systems, and maintaining high aesthetic and functional standards.
• Calendar & Travel Management: Own the CEO’s complex calendar, schedule meetings, and coordinate all personal and business travel (domestic and international) in collaboration with the Aviation Team and staff at a secondary California residence.
• Project & Event Coordination: Lead construction, renovation, and seasonal maintenance projects. Plan and execute private events alongside household staff (housekeeper and personal chef).
• Staff Supervision & Vendor Management: Supervise household staff and manage relationships with external contractors, service providers, and vendors. Source bids, monitor work quality, review invoices, and manage related budgets.
• Administrative Support: Organize the CEO’s office and personal files, handle correspondence, and act as a liaison between the CEO and internal/external contacts including board members and business associates.
• Travel & Coverage: Must be available to travel with the CEO and step in to support or cover for other estate staff when necessary.

Qualifications:

• Bachelor’s degree strongly preferred
• 7+ years of experience supporting C-level executives in a private household, family office, or corporate setting
• Exceptional organizational, project management, and multitasking abilities
• Strong interpersonal and communication skills
• Tech-savvy; proficient in MS Office Suite, particularly Outlook
• Discreet, reliable, and able to maintain strict confidentiality
• Hands-on understanding of estate systems and household operations
• Valid driver’s license; flexible schedule with 24/7 availability

Location: Miami Beach, FL (fully on-site)

Compensation: competitive salary, excellent benefits, PTO, and a discretionary bonus

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